Term: Administrative Data

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Glossary Definition

Last Updated: 2013-06-05

Definition:

Administrative data refers to information collected "usually by government, for some administrative purpose (e.g., keeping track of the population eligible for certain benefits, paying doctors or hospitals), but not primarily for research or surveillance purposes" (Spasoff, 1999 - used in Finlayson et al., 2007).

More recently, administrative data is defined as ... data generated through the routine administration of programs. Administrative databases are designed to collect and store this type of data. While not originally intended for research, administrative data can be a rich source of information (Finlayson et al., 2013 and Smith et al. 2013).

The Manitoba Centre for Health Policy collects and maintains de-identified administrative data from several domains, including:

• healthcare, such as hospital discharge abstracts, medical services/physician claims, claims for prescription drugs, immunizations, and the Manitoba Health Insurance Registry;
  
• education, such as enrollment, marks and grade level assessments; and
  
• social services, such as Employment and Income Assistance (EIA), Manitoba Child and Youth programs, and Housing.

Using these administrative data, researchers can investigate the use and utilization of healthcare resources over time.

For more information, please see the Manitoba Population Research Data Repository (Repository) glossary term.

Related concepts 

• Administrative Health Data

Related terms 

• Administrative Health Data
• Canadian Chronic Disease Surveillance System (CCDSS)
• Cancer Data
• Data Quality
• Database
• Hospital Data
• Manitoba Centre for Health Policy (MCHP)
• Manitoba Health Insurance Registry (MHIR) Data
• Manitoba Health Research Data Repository
• Manitoba Population Research Data Repository (Repository)
• Morbidity Index (ACG®-based)
• Secondary Data Sources

References 

• Finlayson G, Smith M, Burchill C, Towns D, Peeler W, Soodeen RA, Prior H, Huq S, Guenette W. Social Housing in Manitoba. Part I: Manitoba Social Housing Data. Winnipeg, MB: Manitoba Centre for Health Policy, 2013. [Report] [Summary] (View)
• Smith M, Finlayson G, Martens P, Dunn J, Prior H, Taylor C, Soodeen RA, Burchill C, Guenette W, Hinds A. Social Housing in Manitoba. Part II: Social Housing and Health in Manitoba: A First Look. Winnipeg, MB: Manitoba Centre for Health Policy, 2013. [Report] [Summary] (View)
• Spasoff RA. Epidemiologic Methods for Health Policy. New York, NY: Oxford University Press, Inc. 1999. 0-0.(View)

Term used in 

• Bernstein CN, Blanchard JF, Metge C, Yogendran M. The association between corticosteroid use and development of fractures among IBD patients in a population-based database. Am J Gastroenterol 2003;98(8):1797-1801. [Abstract] (View)
• Carrie A, Metge C, Collins D, Harding GKM, Zhanel GG. Use of administrative healthcare claims to examine the effectiveness of trimethoprim sulfamethoxazole versus fluoroquinolones in the treatment of community-acquired acute pyelonephritis in women. J Antimicrob Chemother 2004;53(3):512-517. [Abstract] (View)
• Chartier M, Finlayson G, Prior H, McGowan K, Chen H, de Rocquigny J, Walld R, Gousseau M. Health and Healthcare Utilization of Francophones in Manitoba. Winnipeg, MB: Manitoba Centre for Health Policy, 2012. [Report] [Summary] (View)
• Chateau D, Enns M, Ekuma O, Koseva I, McDougall C, Kulbaba C, Allegro E. Evaluation of the Manitoba IMPRxOVE Program. Winnipeg, MB: Manitoba Centre for Health Policy, 2015. [Report] [Summary] (View)
• De Coster C, Frohlich N, Dik N. Estimating nursing home bed demand: 20-year projection from administrative data and stakeholder input. Healthcare Management Forum 2005;18:39-43. [Abstract] (View)
• Doupe M, Kozyrskyj A, Soodeen R, Derksen S, Burchill C, Huq S. An Initial Analysis of Emergency Departments and Urgent Care in Winnipeg. Winnipeg, MB: Manitoba Centre for Health Policy, 2008. [Report] [Summary] [Additional Materials] (View)
• Finlayson GS, Forget E, Ekuma O, Derksen S, Bond R, Martens P, De Coster C. Allocating Funds for Healthcare in Manitoba Regional Health Authorities: A First Step--Population-Based Funding. Manitoba Centre for Health Policy, 2007. [Report] [Summary] (View)
• Fransoo R, Martens P, Prior H, Chateau D, McDougall C, Schultz J, McGowan K, Soodeen R, Bailly A. Adult Obesity in Manitoba: Prevalence, Associations, and Outcomes. Winnipeg, MB: Manitoba Centre for Health Policy, 2011. [Report] [Summary] (View)
• Fransoo R, Martens P, The Need to Know Team, Prior H, Burchill C, Koseva I, Bailly A, Allegro E. The 2013 RHA Indicators Atlas. Winnipeg, MB: Manitoba Centre for Health Policy, 2013. [Report] [Summary] [Additional Materials] (View)
• Fransoo R, Martens P, The Need to Know Team, Prior H, Burchill C, Koseva I, Rajotte L. Who is in our Hospitals.and why? Winnipeg, MB: Manitoba Centre for Health Policy, 2013. [Report] [Summary] [Additional Materials] (View)
• Frohlich N, Carriere KC, Potvin L, Black C. Assessing socioeconomic effects on different sized populations. To weight or not to weight? J Epidemiol Community Health 2001;55(12):913-920. [Abstract] (View)
• Garland A, Fransoo R, Olafson K, Ramsey C, Yogendran M, Chateau D, McGowan K. The Epidemiology and Outcomes of Critical Illness in Manitoba. Winnipeg, MB: Manitoba Centre for Health Policy, 2012. [Report] [Summary] (View)
• Heaman M, Kingston D, Helewa M, Brownell M, Derksen S, Bogdanovic B, McGowan K, Bailly A. Perinatal Services and Outcomes in Manitoba. Winnipeg, MB: Manitoba Centre for Health Policy, 2012. [Report] [Summary] [Updates and Errata] (View)
• Hilderman T, Katz A, Derksen S, McGowan K, Chateau D, Kurbis C, Allison S, Reimer JN. Manitoba Immunization Study. Winnipeg, MB: Manitoba Centre for Health Policy, 2011. [Report] [Summary] (View)
• Katz A, Bogdanovic B, Soodeen R. Physician Integrated Network Baseline Evaluation: Linking Electronic Medical Records and Administrative Data. Winnipeg, MB: Manitoba Centre for Health Policy, 2010. [Report] [Summary] (View)
• Katz A, Chateau D, Bogdanovic B, Taylor C, McGowan K-L, Rajotte L, Dziadek J. Physician Integrated Network: A Second Look. Winnipeg, MB: Manitoba Centre for Health Policy, 2014. [Report] [Summary] [Updates and Errata] (View)
• Katz A, Avery Kinew K, Star L, Taylor C, Koseva I, Lavoie J, Burchill C, Urquia M, Basham A, Rajotte L, Ramayanam V, Jarmasz J, Burchill S. The Health Status of and Access to Healthcare by Registered First Nation Peoples in Manitoba. Winnipeg, MB: Manitoba Centre for Health Policy, 2019. [Report] [Summary] [Updates and Errata] [Additional Materials] (View)
• Katz A, Martens P, Chateau D, Bogdanovic B, Koseva I, McDougall C, Boriskewich E. Understanding the Health System Use of Ambulatory Care Patients. Winnipeg, MB: Manitoba Centre for Health Policy, 2013. [Report] [Summary] (View)
• Lix L, Smith M, Azimaee M, Dahl M, Nicol P, Burchill C, Burland E, Goh C, Schultz J, Bailly A. A Systematic Investigation of Manitoba's Provincial Laboratory Data. Winnipeg, MB: Manitoba Centre for Health Policy, 2012. [Report] [Summary] (View)
• Martens P, Fransoo R, The Need to Know Team, Burland E, Prior H, Burchill C, Romphf L, Chateau D, Bailly A, Ouelette C. What Works? A First Look at Evaluating Manitoba's Regional Health Programs and Policies at the Population Level. Winnipeg, MB: Manitoba Centre for Health Policy, 2008. [Report] [Summary] [Additional Materials] (View)
• Menec V, Sirski M, Attawar D. Does continuity of care matter in a universally insured population? Health Serv Res 2005;40:389-400. [Abstract] (View)
• Menec V, MacWilliam L. Trends in the health status of older Manitobans, 1985 to 1999. Canadian Journal on Aging 2005;24(Suppl 1):5-14. [Abstract] (View)
• Metge C, Chateau D, Prior H, Soodeen R, De Coster C, Barre L. Composite Measures/Indices of Health and Health System Performance. Winnipeg, MB: Manitoba Centre for Health Policy, 2009. [Report] [Summary] (View)
• Roos LL, Soodeen RA, Bond R, Burchill C. Working more productively: Tools for administrative data. Health Serv Res 2003;38(5):1339-1357. [Abstract] (View)
• Santos R, Brownell M, Ekuma O, Mayer T, Soodeen R-A. The Early Development Instrument (EDI) in Manitoba: Linking Socioeconomic Adversity and Biological Vulnerability at Birth to Children's Outcomes at Age 5. Winnipeg, MB: Manitoba Centre for Health Policy, 2012. [Report] [Summary] (View)